Bid department of a big IT-company

Problem:

Participation in tender demands fast-paced preparation of the required documents package. A significant part of documents was kept in hard copies; there was no possibility to conduct an effective search along all sources and their content. This made difficulties connected with extraction of the required information (project development experience of the company, collaboration history, prove of required competences, etc.) and the knowledge accumulated by the department and its successful practices were not used during preparation for new bids. Due to significant manpower effort and long process time of the preparation the department was not always able to provide in due time all documents required and take part in a tender and this, in its turn, led to loss of contracts.

Tasks:

  • To build a single electronic storage of expert documental experience of the company for 5 years in a row
  • To preform digitalization of hard copies
  • To provide smart search along the content of the documents in all sources

Solution of the set tasks with the aid of SmartCS system

  • Function of data search based on the content of scanned documents has been performed
  • Automatic highlighting of such attributes as type and date of issue, customer or project executive, industry affiliation, etc. has been provided
  • Possibility to determine connection between documents (for instance, to determine the connection between a contract and a corresponding act) has been implemented
  • Due to technology of natural language processing a user has possibility to view a document with highlighted lexis relevant to the request
  • Search results correspond the user access level according to the corporate security policy
  • Automatic topical classification of documents has been organized

Effect:

  • Shift from hard copies to single electronic data base has been performed
  • Time losses connected with search of data required for preparation for tenders or counteraction with new counteragents have been reduced
  • Employees’ routine pressure has been reduced, this has allowed to shift their resources to solution of prioritized tasks
  • Conditions for company’s participation in tenders of its interest have been created

Phone

  • +7 (495) 777-10-95
  • +7 (800) 200-10-95

Mail

  • info@i-teco.ai

Address 

  • 117036, Russia, Moscow, st. Kedrova, 15

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